Parent Participation Commitment Program

Parent Participation Commitment Program

Participation by the members of the community has always played an integral part in the functioning of Richmond Gymnastics Association. RGA is non-profit society registered with the BC Societies and is governed by a voluntary Board of Directors. RGA has a history of invaluable contribution by volunteers and every single bit counts in a big way. We would not have been where we are today without the support of the committed members and it is only imperative that we continue this spirit of engagement.

What is this program:

This plan is to invite support from the community including family members of athletes who train with us. The involvement assists RGA in providing exceptional programs in a professional, affordable manner while ensuring that you stay connected with the organization that gives an opportunity of participation in the sport that your child invests so much time in. The involvement makes a positive effect on your child while building a strong, constructive, beneficial environment within the association.

How can you support:

Every family structure and time availability/commitment is different. As a ‘contributing member’ there are many ‘participation’ opportunities that you can participate in while considering your interests, strengths, time constraints etc. The support tasks have been included to offer as much flexibility as possible so that the tasks do not fall on only a few members of the club. Please sign up as soon as you can since spots are taken on a first-come, first-serve basis.

Parent participation hours can be gained by getting involved in the tasks:

Gym cleaning / set up

  • Daily gym clean/sanitization (scheduled at convenient drop off and pick up times)

  • Bi weekly gym clean - scheduled mostly on Saturday evenings. (Two cleaning shifts are mandatory)

  • Gym reorganization and/deep clean (one -two shifts are mandatory- more details below)

  • Pit cleaning

  • Laundry (to be fair to all members, please do not sign up for more than 2 laundry shifts)

Decoration committee

  • Liven up the gym and specific areas such as kitchen/birthday room and general parent viewing area

Fundraising committee

  • Spearheading / organizing fundraising programs approved by the Association.

    RGA attempts to provide 2-3 fundraising opportunities through the season.

Marketing / promotion

  • Year-end show committee

  • Participation in marketing events

    Gaining sponsorships

Gym special projects

  • Repairs, special cleaning projects, and other duties as planned. Please reach out the office with your specialty if you are interested in contributing.

How does it work?

  1. Anybody can help; No task is too small. If you have a field of expertise that could benefit the gym that our kids train at, bring it on!!! Any parent of a registered athlete can help.

  2. Members may choose to NOT participate in any PPC tasks. This simply means that your deposit will be forfeited, and it means that your are opting-out of particpation. However, should you choose to participate, please ensure that the mandatory tasks are completed in order to receive the deposit back.

  3. The majority of responsibility rests on the parents of athletes in the team/competitive program since these athletes use the gym the most.

    • The parent submits a deposit (single/multi-child) at the time of registration.

    • Parent Participation Commitment (PPC) fee deposit is equal to an athlete’s ONE month’s training fee, as determined at the start of the season.

    • Hours of commitment is as per the table in the registration package.

    • Adjustments are made to multi child family (only for each additional child/ren) as follows:

      • Child training at higher hours is determined as the ‘primary one’.

      • Deposit fee for each additional child = half of one-month training fee (whichever is lower)

      • Maximum number of participation hours per family is 40.

        (For parents with more than one child training in program, RGA can charge the PPC fee in installments if you choose. Please reach out to the office to discuss a personal plan as long t can be settled within a couple of months of start of season)

    • The PPC fee is not be prorated for refund or credit.

    • All individual/adjusted(as a family) PPC hours need to be completed, in full, within the training season before June 15, 2024 to be eligible for a refund or a credit towards the next year. (the end date may be revised)

    • Any excess participation hours in a given training year do not carry over to the following year.

    • If an athlete withdraws from the program within 30 days of commencement of program, 50% of the PPC deposit will be refunded.  If an athlete withdraws after 30 days of commencement of program, the PPC deposit is non-refundable unless all commitment hours are completed prior to the last training day of training.

  4. If an athlete joins the program after start of session, the Commitment Hours will be determined at the discretion of the Association.

  5. Mandatory tasks - for Season 2023-24 - should you choose to participate to claim your deposit back, two bi-weekly gym cleaning shifts are mandatory for family with one child in the program, 3 bi-weekly gym cleaning shifts are mandatory for family with 2 or more children in the program, AND one gym set up/ re-organization/deep clean shift is mandatory.

  6. Please - do not wait until the last minute to accumulate your hours. Start as soon as tasks are posted.

How can you sign up?

RGA attempts to send emails on a regular basis informing members of new activities added to the task list. In these
communications, you are advised on how to sign up for the available tasks. Sign-up is generally by one of the following ways:

  • Write your name down on the sign up sheet on the bulletin board for the tasks

  • Sign up for the open positions online an our registration portal

  • For specialized tasks, if requested, send email to admin@richmondgymnastics.com and express interest

It is the responsibility of each family to record their detailed report of Participation Hours in the

Parent Participation Commitment LOG SHEET.

Parent Participation Commitment (PPC) FAQ’s

  • FAQ 1: When do we have to submit the deposit for the Parent Participation Commitment?
    Answer: The deposit is payable at the time of registration, and details of when such charges are applicable, are mentioned in the registration package.

  • FAQ 2: Can we opt out of the Parent Participation Program? ( eg: very busy/doesnt fit our schedule)
    Answer: Yes - this simply means that your deposit (which is equal to one month fee) will not be returned to you at the end of the season. You also do not have to participate in any PPC activities. Please, also, let us know if you wish to be removed for the email communication list.

  • FAQ 3: Can I decide to opt out later in the year?
    Answer: For sure you can opt out/choose not to participate any time of the year. This simply means that if your hours are not completed, your deposit will not be returned.

  • FAQ 4: What if I opt out, and want to participate later?
    Answer: Deposit is charged at the start of the season. So you can participate in activities as and when you want. Simply ensure that you have to complete the hours and the mandatory tasks if you would like to claim your participation deposit. Simply keep a record of your hours and submit them to the office. Once the hours are checked and completed, RGA will return the deposit to you at the end of the training year or credit it towards the next year- whatever you choose.

Fundraising commitment

Fundraising is a major component of Parent Participation. Fundraising activities are an important source of income for a non-profit and essential to the fiscal viability of our programs that are offered to the community at large. Multiple fundraisers are scheduled to run in the Fall, Winter and Spring. Per athlete there is a nominal commitment of $60 of profit. A fundraising deposit is charged to the member account at the start of the year, and if the member raises the $60 profit via the scheduled activities, the $60 is refunded to the account at the end of the year. Anything extra contributed by the member in our fundraisers, goes towards the various initiatives that are in place to benefit athletes/ participants.

RGA has scheduled the following fundraising activities in the past with success.
Purdy’s, West Coast Seeds, Sue’s Jerky, Poinsettia, frozen foods, bottle drive… We hope to continue with the same and much more!

We welcome ideas and initiation in having more fundraising activities added.

Current fundraising initiatives can be found here.