Parties - have a ‘fit’-ting celebration

Birthday parties or a party to celebrate any occasion… maybe for a milestone achieved! Any reason is great to do some gymnastics!!

Why not host a gymnastics-themed party for any occasion that you wish to celebrate! As far as birthday parties go, it sure is a wonderful way to let the kids burn off some steam, learn a few new tricks and have fun - all at the same time!

Please contact admin@richmondgymnastics.com with your preferred date and we will confirm the availability with you.

Party Details

Qualified coach-led party in an educated and fun manner.
Options of number of guests who can be on your invite
- 1-10
- 11-18
- If you wish to invite more guests, please email us with a request
Options of duration:
1. 1 hour 50 min Duration: 55 minutes in the gym for games/equipment time and free time - Followed by 55 minutes in the party room and cleanup.
2. 1 hour 15 min Duration: 75 minutes in the gym for games/equipment time and free time (No party room included).
3. If you wish to have extra time, please email us with a request.
Parties are generally scheduled on a Saturday 4-6pm. But if you have any other preferred day, please email us with a request.
The use of Trampoline and Tumble Track is not allowed due to insurance limitations.

What you provide/bring

Decorations, refreshments/treats, cutlery, tablecloths, napkins, and anything else necessary to the success of your party.
(RGA is a professional sports facility- please be respectful of the space you are renting for the time)

What we provide

Extra 10-15 minutes before party start time to set up.
A fully equipped gymnastics facility to use and enjoy.
Trained/certified coaches to lead the party.
An equipped kitchen/party room where you can host the party. The party room is approximately 13’x13’ and seats up to 20 children.
Extra tables and chairs should you need any and enough benches in the viewing area for guests to use.
Ample parking space in front of the facility.
Note: Interested members are booking a gymnastics-themed, coach-led birthday party, and NOT renting the entire gym.

Party Payment and Refund Policy

Full payment is required upon booking, and bookings are accepted on a first-come, first-serve basis.
Cancellation 14 days prior to the scheduled date, 50% refund.
Cancellation within 14 days of the scheduled date, No refunds, unless there are extraordinary circumstances - considered with submission of proof.

Party policies

Host parent/s can have up to 2 extra adults to help them with the organization of the party. Adults, who are not part of the helping group, are not allowed to stay in the facility for the duration of the party.
Only participants on the party list are allowed into the gym for the party.
All party participants must always follow the coach’s instructions.
Respect the booked time i.e. the start and finish time of the party. If the party time is extended beyond the end time despite reminders, an additional charge will be applicable.
It is the booking party’s responsibility to clear all decorations, remove any left-over food, and leave the premises clean after the party.
Participants are not permitted back on the equipment or in the foam pits after the first hour, under any circumstance.
If you want to take pictures, please advise the coach and the coach will schedule a time to do so in a safe manner.

Adults/parent of a participant is NOT allowed on the gym floor at any time. However, a parent of a participating child can join the party, solely at the discretion of the coach (especially if the child attending the party is below 5 years of age and requires assistance).
If a child does not wish to stay with the party on the gym floor, the child must stay in the lobby with a supervising adult until the party is finished. Siblings or little kids who are not part of the birthday package i.e. not paid for, are not allowed to play on the gym floor.

Forms required (linked below)

WAIVER FORM (linked here)

All participants are insured with liability insurance only, and not sport accident insurance, as a one-time visitor, as per our membership rules with Gymnastics BC. Every participant or a parent of the minor attending a party must submit a waiver form. Participants without a waiver form will not be allowed to participate in any gymnastics activity. It is the responsibility of the host to inform all guests/parents of the above and distribute the waiver form link. (The form is on a legal-sized paper but the printer can be adjusted to ‘letter/A4 size’ while printing so that it prints in its entirety). Completed waiver forms can be brought in by the host on the day of the party.

GUEST LIST (linked here)

Host must fill out the ‘party guest list’ atleast 7 days before the party and email it to the RGA office.